1. Introduction
MANIT SOLUTIONS ("we", "our", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website manitsolutions.in and use our payroll management, attendance, and HR solutions.
By using our website and services, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
2.1 Personal Information
We may collect the following types of personal information when you use our services:
- Contact Information: Name, email address, phone number — when you fill out the contact form or register for payroll access.
- Employee Data: Employee names, employee IDs, date of birth, department, attendance records, salary details, bank account information, PF/ESIC numbers — entered through the payroll management system.
- Biometric Data: Face recognition images and fingerprint templates — used solely for attendance marking and stored locally on your system.
- Account Credentials: Username and hashed password for accessing the payroll dashboard.
2.2 Automatically Collected Information
When you visit our website, we may automatically collect:
- Log Data: IP address, browser type, operating system, referring URLs, pages visited, time and date of visits.
- Device Information: Device type, screen resolution, and browser settings.
- Cookies: Cloudflare uses essential cookies for security and performance optimization. We do not use tracking or advertising cookies.
3. How We Use Your Information
We use the collected information for the following purposes:
- To provide and maintain our payroll management, attendance tracking, and HR services.
- To process salary calculations, generate payslips, and manage employee records.
- To authenticate users and secure access to the payroll dashboard.
- To respond to inquiries submitted through the contact form.
- To improve our website, services, and user experience.
- To comply with legal obligations and prevent fraud.
4. Data Storage and Security
4.1 Where Data Is Stored
- Payroll data (employees, attendance, salary records) is stored in Cloudflare D1 database (India region).
- Biometric data (face templates, fingerprint data) is stored locally on your device using Windows Biometric Framework (WinBio API). It is never transmitted to our servers.
- Website assets (HTML, CSS, JS, images) are served via Cloudflare's global CDN.
4.2 Security Measures
We implement the following security measures to protect your data:
- Passwords are hashed using PBKDF2 before storage.
- Authentication is handled via JWT tokens with 24-hour expiry.
- All data transmission uses HTTPS/TLS encryption.
- API endpoints require authentication for sensitive operations.
- Regular security updates and monitoring.
5. Data Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share data only in the following circumstances:
- Service Providers: We use Cloudflare (CDN, D1 database, Workers) as our infrastructure provider. Cloudflare's privacy policy applies to data processed through their services.
- Legal Requirements: We may disclose information if required to do so by law or in response to valid legal requests by public authorities.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred as part of the transaction.
6. Cookies
Our website uses essential cookies required for the proper functioning of the site and security purposes. These are set by Cloudflare and include:
- __cf_bm: Cloudflare bot management cookie (essential for security).
- cf_clearance: Cloudflare clearance cookie set after completing a challenge.
We do not use advertising, tracking, or analytics cookies. You can control cookie settings through your browser preferences.
7. Third-Party Services
Our website uses the following third-party services:
- Cloudflare, Inc. — CDN, DNS, D1 database, SSL, and bot management. Cloudflare Privacy Policy
- Google Fonts — Web font rendering. Google Privacy Policy
8. Your Rights
Depending on your jurisdiction, you may have the following rights regarding your personal data:
- Right to Access: Request a copy of the personal data we hold about you.
- Right to Rectification: Request correction of inaccurate or incomplete data.
- Right to Deletion: Request deletion of your personal data, subject to legal retention requirements.
- Right to Restrict Processing: Request restriction of how we use your data.
- Right to Data Portability: Request transfer of your data to another service provider.
- Right to Withdraw Consent: Withdraw consent at any time where we rely on consent to process your data.
To exercise any of these rights, please contact us using the details below.
9. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes described in this policy, or as required by applicable law. Employee records are retained for the duration of employment plus any applicable statutory retention period for payroll and tax records.
When data is no longer required, it is securely deleted from our systems.
10. Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that a child has provided us with personal data, we will take steps to delete such information promptly.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically for any changes.
12. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
- Email: contact@manitsolutions.in
- Website: manitsolutions.in
- Address: MANIT SOLUTIONS, Surat, Gujarat, India
Governing Law: This Privacy Policy shall be governed by and construed in accordance with the laws of India.